Job Description Summary


This position is primarily responsible for compiling inventory management and analyze information and records to prepare purchase orders for procurement of material by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties FOOD

  • Analyze inventory status

  • Maintain item master data

  • Reconcile inventory count/stock adjustment 

  • Reconcile international vendors open statement

  • Maintain and Creating Po’s

  • Maintain and Create production works

  • Communicate & Negotiate with vendors locally and overseas

  • Updates product information spreadsheet.

  • Responsible for sourcing and negotiating with vendor for the purchase of all materials, supplies, goods and service used by the company.

  • Establishes purchasing policies and ensure compliance.

  • Develops new supply where vendors are inadequate.

  • Establishes account/credit and terms.

  • Track and report key functional metrics to reduce expenses and improve effectiveness.

  • Perform cost and scenario analysis.

  • Works closely with warehouse on the production to ensure proper timing of deliveries.

  • Work closely with sales team on forecasting.

  • In charge of maintain inventory on SAP system.

Preparing reports such as:

    • Inventory audited

    • Down Payment

    • Purchasing summary

    • The quarterly inventory turnover

    • Slow movement skus


To perform the job successfully, an individual should demonstrate the following competencies:


  • Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.

  • Creative- think out side the box and come with creative and flexible solutions

  • Demonstrates high attention to detail.

  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

  • Organized

  • Independent thinker



  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.




  • Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.

  • Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.

  • Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.


  • Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

  • Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

  • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

  • Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

  • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed

EDUCATION AND/OR EXPERIENCE:                                                

  • BA degree or equivalent from Four year college

  • Three-year related experience and/or training; or equivalent combination of education and experience.

  • SAP program knowledge

MATHEMATICAL SKILLS:                                            

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:                                                   

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.


To perform this job successfully, an individual should have knowledge of: Accounting Software (SAP); Internet Software; Manufacturing Software; Spreadsheet Software (Excel); Contract Management System; Inventory Software; Order Processing Systems; Word Processing Software (Word); Electronic Mail Software (Outlook) and Presentation software (PowerPoint).

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